Monday, February 16, 2015

Project Management Software to keep schedule and costs on track

Project Management Software to keep schedule and costs on track

Written by : Sandeep Gohad, Founder – Kalpak Solutions | Posted On: Monday, February 16, 2015

Consider executing simplest of tasks we use project management without even realizing we are. Activities like planning, executing, monitoring and closing all are the essential parts of project management. Project management provides a systematic way to accomplish goals.

In this article, I will talk about the advantages of having project management software and it's process flow.

Project management software can manage the activities like planning, scheduling, cost control and budget management, resource allocation, communication, decision-making and documentation.

Please check the above process flow diagram, I have considered 3 entities – Customer, Project Manager and Employees. Every entity's role is defined and will access the project management software for various inputs and outputs.

Process flow
  • Customer will explain the scope to project manager/concerned person.
  • Project manager will add new/existing customer details in Project management software.
  • Project manager will create the project, will attach project scope documents.
  • Depending on project type, the tasks will be created or will be taken from master data (if it's a reparative kind of project)
  • Project will be divided into several tasks.
  • Several tasks will be divided into several sub-tasks.
  • Project manager will be able to assign tasks and or sub-tasks to employees from employee master data in project management software.
  • Project manager will be able to enter task/sub-task completion date.
  • Employee will login with his/her credentials into project management software.
  • Project management software will maintain the status of every individual sub-task like pending, completed, rejected with remark.
  • Employee will change the status of sub-task after completing it, default status will be pending.
  • Project manager will get automatic email/sms notification after completion of a particular sub-task, he will review it and change the status to approved/rejected with remarks.
  • Set of sub-tasks will complete a task and similarly set of tasks will complete a project.
  • Project management software will send email/sms notification to client after completion of project.
  • User name and password will be given to client to access the project management software, he will go through the project and will approve/reject it with remarks.
  • Project manager can schedule project stage wise billing in project management software, after completion certain tasks an automatic invoice will get generated and will be sent to client by email.

Advantages
  • Universal Access. You and your team can manage tasks from any internet enabled computer.
  • Centralized Project Management. Handle all aspects of managing multiple projects from a central online location.
  • Integrated Collaboration Tools. Unlike other tools, you get a whole lot of integrated tools like document collaboration, workspaces, calendars, and email to synergize with project management.
  • Create Tasks. Automate the project management process by creating unlimited projects, tasks and subtasks with name, description, status, dates etc.
  • Manage Responsibilities & Permissions. Assigning responsibilities to employees for projects, tasks or subtasks with completion date. Easily manage viewing and modification for projects, tasks and subtasks for each teammate.
  • Task Dependencies. Create elaborate precedence relationships between tasks in a project to reflect sophisticated real life projects.
  • To Do Lists. 'To do' lists allow every team member to manage themselves with an easy view of which task has been assigned to him, they have completed or yet 'to do'. Various Project status can be maintained like – info awaited, in progress, pending/hold, completed.
  • Automatic Notifications. Automatically notify all involved parties of important events - a deadline is met, a task finished or a task assigned to somebody by email and sms.

I would like to mention that such kind of project management system is most suitable for organizations who deliver the services through the medium of documents, designs, diagrams etc. Documents/drawings/images/design can be stored in project management software with Upload/download facility.

Designing firms, law firms, accounting and taxation firms, structural designing firms who deliver cad drawings can make use of project management software to store/backup complete work done by them.

Features like tracking progress of each and every sub-task, due date reminders and notifications by email/sms, report generation, automatic invoice generation are few of the most useful features.

Kalpak Solutions has designed and developed a customized project management software suitable for accounting firms and structural designing firms.

Please go through the features of project management software developed by Kalpak Solutions.

11 comments:

  1. Lavinci
    Lavinci has a proven track record of creating robust solutions that deliver concrete results for businesses of all shapes and sizes. Our flagship tools — Lavinci Proposals and Lavinci Projects — are tailor made to boost productivity and increase the commercial effectiveness of your company.

    Netherlands
    +31 20 303 38 91
    info@lavinci.com
    Asterweg 75-137, 1031 HM
    Amsterdam, Netherlands
    www.lavinci.com

    Portugal
    +351 212 407 816
    info@lavinci.com
    Rua do Carmo, 15 - 3? Dto.
    Lisbon, Portugal

    ReplyDelete
    Replies

    1. IEEE Final Year projects Project Center in Chennai are consistently sought after. Final Year Students Projects take a shot at them to improve their aptitudes, while specialists like the enjoyment in interfering with innovation. For experts, it's an alternate ball game through and through. Smaller than expected IEEE Final Year project centers ground for all fragments of CSE & IT engineers hoping to assemble. <Final Year Projects for CSE It gives you tips and rules that is progressively critical to consider while choosing any final year project point.

      JavaScript Training in Chennai

      JavaScript Training in Chennai

      The Angular Training covers a wide range of topics including Components, project projects for cseAngular Directives, Angular Services, Pipes, security fundamentals, Routing, and Angular programmability. The new Angular TRaining will lay the foundation you need to specialise in Single Page Application developer. Angular Training

      Delete
  2. Log bugs and track them as they get fixed and tested. Define custom workflows and business rules. Track code changes made in GitHub and Bitbucket. online invoicing software

    ReplyDelete
  3. Awesome information about Project Management Software to keep schedule and costs on track.
    project management software

    ReplyDelete
  4. Great knowledge about project management with step by step process flow guidance and its advantages it will help to schedule the project. thank you for your effort

    ReplyDelete
  5. This blog resolved all my queries I had in my mind. Really helpful and supportive subject matter written in all the points. Hard to find such kind of blogs as descriptive and accountable to your doubts. Financial accounting and Inventory Control software subscription

    ReplyDelete
  6. The entrepreneur who really wants to be successful with his or her small business should be ingenious to look for new and innovative ways to advertise products and services to reach a wider market share. It has been found credible by many research studies that it is worth the time of any creative entrepreneur to build his or her business online. Particularly, the Internet has today offered remarkable ways https://buycheapcad.com/mathcad.html entrepreneur can build any business online and generate revenue.

    ReplyDelete
  7. Take time now to plan for your business. Becoming a small business owner is a lot like falling in love. Once you fall madly in love with a seemingly fantastic person, it's more difficult to recognize your areas of incompatibility. Similarly, once you have a seemingly fantastic business idea that you're passionate about, it's more difficult to see the potential pitfalls to your success. Plan with a clear head, and a focus on how you can serve others. download sketchup for pc

    ReplyDelete
  8. Your good knowledge and kindness in playing with all the pieces were very useful. I don’t know what I would have done if I had not encountered such a step like this.
    Business Management Software

    ReplyDelete
  9. Best Blog & Very useful information to. Apart from that we are best customized erp software companies in chennai

    ReplyDelete